Parent Consent Agreement

EverJoy Parent Consent Agreement

Effective Date: July 1, 2026
Version: 2026-07
Entity: EverJoy Memory LLC d/b/a EverJoy

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Parent/Guardian Consent for Child Data Processing

This Parent Consent Agreement ("Consent") is presented to parents and legal guardians during EverJoy account onboarding and when material policy changes require re-consent. By checking the consent boxes and completing onboarding, you agree to the terms below.

This Consent implements the consent types recorded in EverJoy's consent_records system:

• terms_of_service — Version 2026-07
• privacy_policy — Version 2026-07
• child_data_storage — Version 2026-07
• ai_processing — Version 2026-07 (optional, separate checkbox)

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Part A: Required Consents

A.1 Terms of Service Consent

☐ I agree to the EverJoy Terms of Service (Version 2026-07).

By checking this box, I confirm that:

1. I am at least 18 years old and the parent or legal guardian of each child whose information I will add to EverJoy.
2. I have read and agree to the Terms of Service.
3. I have authority to bind myself and my family to these Terms.
4. I understand that EverJoy is a subscription service with automatic renewal unless canceled.

A.2 Privacy Policy Consent

☐ I agree to the EverJoy Privacy Policy (Version 2026-07).

By checking this box, I confirm that:

1. I have read and understand the Privacy Policy.
2. I understand how EverJoy collects, uses, stores, and protects information.
3. I understand that EverJoy does not sell personal information.
4. I understand my privacy rights, including access, correction, deletion, and export.

A.3 Child Data Storage Consent

☐ I consent to EverJoy collecting, storing, and processing my child's personal information as described in the Privacy Policy.

By checking this box, I consent to EverJoy:

1. Creating a Child Profile for my child, including name, birth year, grade, school affiliation, and optional profile photo.

2. Storing Memories I upload or authorize for capture, including photos, documents, artwork, schoolwork, and notes.

3. Processing content through the Partner Capture Network (if my child's school is an EverJoy Partner and I enroll in the Student ID Booklet program), including:

   • Scanning student work using Student ID labels
   • Linking scanned artifacts to my child's profile via QR/barcode identification
   • Storing captured images in secure, private storage

4. Matching my child to school roster records (partner schools only) using date of birth for verification purposes, with roster data used solely for activation and not exposed to other parents.

5. Generating Personalized Yearbooks and growth timelines from stored content.

6. Sharing content with Family Circle members I explicitly invite, subject to Family Circle privacy rules.

7. Retaining data according to the Data Retention Policy (~7 years for child profiles and memories while my account is active).

8. Using subprocessors (Supabase, Stripe, Postmark/SendGrid, PostHog) as described in the Privacy Policy to operate the Service.

I understand that:

• I may delete my child's profile or individual memories at any time.
• I may request account deletion subject to the 30-day cooling-off period.
• Consent records are retained for compliance purposes even if I revoke consent.
• I may withdraw this consent by deleting my child's profile and contacting privacy@myeverjoy.com, though this will prevent use of the Service for that child.

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Part B: Optional Consent — AI Processing

B.1 AI Processing Consent (Optional)

☐ I consent to EverJoy using artificial intelligence to process my child's content as described below.

This consent is optional. I may use EverJoy's core storage, timeline, and yearbook features without enabling AI processing.

By checking this box, I consent to EverJoy:

1. Transmitting my child's content to OpenAI (API model: gpt-4o-mini) for:

   • Content classification (category, subject, memory type)
   • OCR text extraction from images and PDFs
   • AI-generated summaries
   • Growth dimension tagging (Academic, Communication, Creative, Personal, Memories & Milestones)
   • Growth insights and narrative recommendations
   • Yearbook content recommendations
   • Achievement and "Proud Parent Moment" detection

2. Data transmitted may include:

   • Memory titles, descriptions, and OCR text
   • Signed URLs to image/PDF files (15-minute expiration)
   • My child's first name, school year, growth signals, milestone text, timeline summaries, and parent notes

3. Storing AI-generated outputs as part of my child's profile data.

I understand that:

• AI outputs may contain errors and are for convenience only, not professional advice.
• I am responsible for reviewing AI-generated content before sharing or relying on it.
• I may revoke AI consent at any time through Settings or by contacting privacy@myeverjoy.com.
• Revoking AI consent stops new AI processing but does not automatically delete previously generated AI metadata (I may delete associated memories separately).
• OpenAI's data handling is subject to OpenAI's API terms; EverJoy configures API calls consistent with business terms prohibiting training on API data.

☐ I do NOT consent to AI processing at this time. (Leave unchecked to decline)

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Part C: Acknowledgments and Representations

By completing onboarding, I acknowledge and represent that:

C.1 Authority

• I am the parent or legal guardian of each child whose data I provide.
• I have legal authority to consent to collection and processing of each child's information.
• If I am not the sole guardian, I have obtained any necessary consents from other guardians.

C.2 Content Rights

• I have the right to upload and share all content I provide.
• Content depicting other individuals (teachers, classmates, family members) has been uploaded with appropriate consideration of their privacy.
• I will not upload content that violates EverJoy's Acceptable Use Policy.

C.3 School Participation

• If my child's school is an EverJoy Partner, I understand that capture requires both school authorization and my booklet enrollment.
• I understand that Student ID labels do not display my child's name.
• I understand that schools do not have access to my uploaded Memories unless I explicitly share them.

C.4 No Child Accounts

• I understand that my child will not have a separate EverJoy account or login.
• I am responsible for all activity on my account, including content my child may help select for upload under my supervision.

C.5 Communications

• I consent to receive service-related emails (account verification, billing, policy updates, security notices) at my registered email address.
• I may opt out of marketing communications where applicable.

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Part D: Consent Record

When you accept this Consent, EverJoy records:

These records are stored in accordance with our Data Retention Policy and may be retained even if you later revoke consent, with revocation timestamp recorded.

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Part E: Withdrawing Consent

E.1 How to Withdraw

E.2 Effect of Withdrawal

• Withdrawing child data storage consent requires deleting the Child Profile, which removes associated content.
• Withdrawing AI consent stops new AI processing; existing AI metadata remains until you delete associated memories.
• Withdrawing Terms/Privacy consent requires account deletion.

E.3 Re-Consent

If we update policy versions, you must re-consent through /re-consent to continue using consent-dependent features.

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Part F: Contact

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Signature Block (For Offline/Written Consent If Required)

For districts or schools requiring written consent documentation:

Consent versions accepted: ☐ Terms 2026-07 ☐ Privacy 2026-07 ☐ Child Data 2026-07 ☐ AI Processing 2026-07

Return to: privacy@myeverjoy.com or [TODO: Registered business address — confirm with counsel]

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Part G: School-Specific Consent (Partner Schools)

If your child's school is an EverJoy Partner, additional consents apply:

G.1 Roster Activation Consent

☐ I consent to EverJoy matching my child against school roster records using date of birth for verification.

I understand:

• Roster data is uploaded by the school, not by me
• I cannot browse other students' roster records
• Date of birth is used only for server-side matching
• I must provide accurate date of birth during activation

G.2 Partner Capture Consent

☐ I consent to EverJoy Capture Partners scanning my child's schoolwork bearing Student ID labels.

I understand:

• Capture requires my booklet enrollment (print-at-home or professional)
• Student names are never printed on labels
• Identity is determined by label scan, not handwriting
• Scanned artifacts appear in my Memory Inbox for review
• I may delete scanned artifacts at any time

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Part H: Consent Record Schema

EverJoy stores consent records with the following schema:

consent_records:
  - id (UUID)
  - accepted_by_profile_id (FK to profiles)
  - consent_type (enum: terms_of_service, privacy_policy, child_data_storage, ai_processing)
  - version (string: "2026-07")
  - accepted_at (timestamp)
  - ip_address (inet)
  - user_agent (text)
  - revoked_at (timestamp, nullable)
  - student_id (FK, nullable for child-specific consents)

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This Parent Consent Agreement is version 2026-07, aligned with EverJoy in-app consent flows. Legal review recommended before publication.